How to Check if a Recruitment Agency Is Legit

Finding a job or hiring the right candidate is challenging enough without the risk of falling into the trap of a fake recruitment agency. Unfortunately, scams do exist—ranging from agencies that charge hidden fees to those that vanish after collecting personal details. Whether you’re a job seeker or an employer, verifying the authenticity of a recruitment agency is essential before sharing sensitive information or signing any contracts. Here’s a detailed guide on how to check if a recruitment agency is legitimate.

1. Verify Business Registration and Licensing

A genuine recruitment agency will always be officially registered as a business. In India, you can confirm this by searching the agency’s name on the Ministry of Corporate Affairs (MCA)

website. Look for a valid Corporate Identification Number (CIN) and other registration details.

If the agency promises overseas placements, they must also have a Recruiting Agent (RA) License issued by the Ministry of External Affairs. This license is mandatory for agencies sending candidates abroad and is a strong indicator of credibility.

2. Check Physical Office and Contact Information

A professional recruitment agency will provide a verifiable physical office address, a working phone number, and a business email domain (for example, info@agencyname.com

rather than a free Gmail or Yahoo address). If possible, visit the office in person or make a phone call to confirm their operations. Agencies that only communicate through messaging apps without a proper office are a red flag.

3. Review Their Website and Online Presence

A legitimate recruitment agency typically maintains a professional, well-structured website that clearly lists services, industry focus, and contact details. Look for team profiles or case studies that showcase their work.

Also, check their presence on LinkedIn and other professional networks. Established recruiters often have active profiles, share industry updates, and list their company connections. An agency with little or no online footprint should be approached with caution.

4. Read Reviews and Testimonials

Research the recruitment agency reputation by reading independent reviews. Search the agency’s name along with words like “reviews,” “complaints,” or “fraud” on Google. Platforms such as Glassdoor, Trustpilot, and even local forums can provide valuable insights from both candidates and employers. Consistently negative feedback or unresolved complaints is a clear warning sign.

5. Confirm Clients and Job Listings

Ask the agency which companies they work with and, if possible, verify these partnerships directly. Be cautious if they refuse to share client names or provide only vague job descriptions. Authentic agencies are usually transparent about the industries they serve and the positions they fill.

6. Watch for Red Flags

Certain warning signs often indicate a fraudulent agency:

• Upfront Fees: In India and most other countries, genuine recruitment agencies do not charge job seekers for placements. Their payment comes from the employer.
• Unrealistic Offers: Promises of guaranteed overseas jobs, very high salaries for entry-level positions, or “limited time only” opportunities often signal a scam.
• Pressure Tactics: Be wary of agencies that rush you to submit documents or sign agreements without giving you time to review details.

7. Request a Written Agreement

A trustworthy agency will provide a service agreement outlining the recruitment process, fees (if any, for employers), and terms of engagement. Carefully review this document to ensure it matches what you discussed verbally.

Final Thoughts

Working with a recruitment agency can open doors to excellent opportunities and save valuable time—if the agency is legitimate. By verifying business registration, checking reviews, confirming client connections, and staying alert for red flags, you can protect yourself from scams and focus on genuine career or hiring prospects.

Taking these steps may require a little extra effort, but the peace of mind and security they provide are well worth it. A legitimate recruitment agency will always welcome your questions and provide transparent information, ensuring a partnership built on trust.