If you're using QuickBooks Online and need to pay your employees by check instead of direct deposit, you're in the right place. Whether it's for regular payroll, a bonus, or a one-time payment, QuickBooks Online makes it easy to create and print payroll checks.

In this step-by-step guide, you’ll learn how to create a payroll check in QuickBooks Onlineaccurately and efficiently.

Prerequisites Before Creating a Payroll Check

Before you begin, make sure the following are set up in your QuickBooks Online account:

• QuickBooks Online Payroll is active (Core, Premium, or Elite plan).

• You’ve already added employees with correct payment information.

• You have enabled manual checks as a payment method for those employees.

Step-by-Step: Creating a Payroll Check in QuickBooks Online

✅ Step 1: Go to the Payroll Center

1. Sign in to your QuickBooks Online account.

2. From the left menu, select Payroll.

✅ Step 2: Run Payroll

1. Click on Employees, then select Run Payroll.

2. Choose the pay schedule if applicable.

3. QuickBooks will display a list of employees who are due to be paid.

✅ Step 3: Enter Payroll Information

1. For each employee you wish to pay by check, ensure the pay method is set to 'Paper check'.

2. Review and enter:

   • Hours worked

   • Overtime

   • Bonuses or commissions (if any)

   • Deductions or reimbursements

3. Double-check the net pay amount and tax withholdings.

✅ Step 4: Preview Payroll

1. Click Preview Payroll to review a summary of all payments.

2. Ensure that:

   • The payment method is set to check (not direct deposit).

   • All details are accurate.

3. Click Submit Payroll once confirmed.

✅ Step 5: Print the Payroll Check

1. After submitting, QuickBooks will prompt you to print paychecks.

2. Click Print Paychecks and select the appropriate check style:

   • Voucher checks (most common)

   • Standard or wallet-sized checks

3. Load your pre-printed check stock into your printer and follow on-screen instructions.

4. Print and store the check securely until it's distributed.

✅ Step 6: Record and Save

After printing:

• QuickBooks will automatically mark the check as paid.

• It will also update your payroll and tax records.

Optional: Create Off-Cycle or Bonus Payroll Check

To create a one-time or off-cycle payroll check:

1. Go to Payroll > Employees.

2. Click Run Payroll, then select Bonus Only or Off-Cycle Payroll.

3. Follow the same steps as above to enter the correct amount and print the check.

Tips for Accuracy

• Always preview payroll before submission.

• Keep check stock and printer aligned to avoid misprints.

• Use check numbers in sequence for easy tracking.

Also Read: QuickBooks Error 17337

Final Thoughts

Creating a payroll check in QuickBooks Online is a simple process once everything is set up. Whether you’re paying an employee outside of direct deposit or need a quick one-time payment, following this guide ensures your records remain accurate and compliant.